Senior Administrator

Job Title: Senior Administrator

Location: Winsford

Salary: Competitive

Full-time, Permanent.

Role Overview

We are looking for an organised and proactive Fleet Administration Coordinator to join our Fleet Management team. Working across our depots, you will provide essential administrative and clerical support to ensure the accurate maintenance of service and defect records, the timely processing of invoices, and the resolution of queries relating to fleet operations.

This role plays a key part in supporting the department to deliver a safe, efficient, and cost-effective fleet service to the wider business. You will manage statutory and operational records through our Syrinx hire system, while also supporting ad hoc projects that help drive the business and department forward.

Role Context

This is a critical position requiring excellent communication skills and strong attention to detail. You will regularly liaise with depot teams, suppliers, and internal departments to resolve queries both in person and over the phone.

The successful candidate will be able to work under pressure while maintaining strict adherence to financial reporting timelines, particularly around month-end activities. A key performance measure will be the successful completion of month-end processes with all queries resolved and revenue maximised for the business.

Principal Responsibilities

• Input information and costing on relevant business purchase orders, invoices, and advice notes.
• Raise invoices to charge out works internally and externally, including third-party and rehire assets.
• Validate and raise orders to pay the supply chain for assets that have sustained damage and follow up with customers to ensure cost recovery.
• Update the asset database for all new and existing plant items, including maintenance works and associated costings.
• Maintain accurate records of completed works and supporting documentation in the central database, in line with company policies.
• Provide day-to-day administrative support to the Depot/Workshop Manager where required.
• Promote a “Rethinking Safety through Inclusion & Wellbeing” culture within the team and across the organisation.
• Maintain strong, proactive communication with depot teams and act as a key point of contact for the department.
• Record and process fuel charges where applicable.
• Provide general administrative support and assist with additional projects when required.

Qualifications & Experience:

Professional Qualifications

• Minimum 5 GCSEs (or equivalent) at Grade C/4 or above, including Maths and English.
• Previous administration experience in a professional environment.
• Strong organisational and time-management skills.
• Excellent written and verbal communication skills.
• Proficient in the Microsoft Office Suite (Excel, Word, Outlook).
• Flexible, enthusiastic, and open-minded approach to work.

Experience:

• Strong compliance or maintenance administration background, ideally within plant, fleet, or operational environments.
• Good understanding of statutory and regulatory requirements relating to plant or fleet operations.

Key Experience Areas:

• Timesheet capture and administration.
• Managing purchase orders and invoices.
• Data interrogation and manipulation.
• Effective query resolution and stakeholder communication.

What We're Looking For:

• A detail-oriented administrator who thrives in a fast-paced environment.
• Someone confident communicating with multiple teams and stakeholders.
• A proactive problem-solver who takes ownership of queries and tasks.
• A team player who contributes positively to safety, wellbeing, and collaboration.

About Us
Laing O'Rourke are an international engineering and construction company delivering state-of-the-art infrastructure and buildings projects for clients in the UK, Middle East and Australia.

Certainty, reliability, quality – this is what our clients want. And at Laing O'Rourke, we have more than 150 years of experience delivering it. Laing O'Rourke's story is one of energy, passion, ambition, people and teamwork. We harness the power of our experience, stretching back over a century and a half to deliver certainty for our clients.

As part of the Disability Confident scheme, we would like to enable access to candidates with long term conditions and disabilities through the ‘Offer an interview scheme'. This supports applicants that meet the essential criteria by offering an interview for the advertised position. Please let us know if you would like to opt in to this scheme and let us know if you require any adjustments for the interview process.

We want to ensure our recruitment process is accessible to all. If you need the application form in an alternative format or you would like to know more about our recruitment process, please email resourcingteam@laingorourke.com