Team Assistant
This role does not offer visa sponsorship.
Due to the nature of this role, we are looking for someone who can commit to working in the Dartford office Monday–Friday.
About the Role
We're looking for an organised, proactive Team Assistant to become the go to support person for a busy team of around 35 professionals. This is a varied role where no two days are the same. You'll help keep the team running smoothly by coordinating diaries, travel, meetings, events, invoices and day-to-day administration.
If you're someone who enjoys being at the heart of a team, takes pride in being one step ahead, and thrives in a fast-paced environment, we'd love to hear from you.
Responsibilities
- Provide administrative support to a team of approximately 35 professionals.
- Provide light-touch diary management and coordination support for senior leaders.
- Maintain electronic filing systems and team records, ensuring information is accurate and up to date.
- Act as a key point of contact for colleagues and external stakeholders, ensuring professional communication.
- Organise team meetings, events, catering and office requirements.
- Coordinate domestic and occasional international travel arrangements, including flights, rail travel, accommodation and itineraries.
- Process expenses and invoices, ensuring timely administration and accurate record-keeping.
- Provide general administrative support and proactively assist with ad hoc team requirements.
Ideal Candidate
- A proactive self-starter who takes initiative and enjoys getting things done.
- Confident, approachable and people-focused – a natural "go-to" person for the team.
- Previous experience in an administrative, Team Assistant, Coordinator or Business Support role.
- Comfortable handling confidential and sensitive information with professionalism and discretion.
- Highly organised with strong attention to detail and the ability to manage multiple priorities.
- Strong communication and relationship-building skills.
- Positive, adaptable and enthusiastic, with a genuine willingness to support others.
- Proficient in Microsoft Office, including Outlook, Word, Excel and PowerPoint.
About us:
We are an international engineering and construction company delivering state-of-the-art infrastructure and buildings projects for clients in the UK, Middle East and Australia.
Certainty, reliability, quality – this is what our clients want. And at Laing O'Rourke, we have more than 150 years of experience delivering it. Laing O'Rourke's story is one of energy, passion, ambition, people and teamwork. We harness the power of our experience, stretching back over a century and a half to deliver certainty for our clients.
As part of the Disability Confident scheme, we would like to enable access to candidates with long term health conditions and disabilities through the ‘Offer an interview scheme'. This supports applicants that meet the essential criteria by offering an interview for the advertised position. Please let us know prior to interview what adjustments are required as well as discussing how we can support you in the workplace.
We want to ensure our recruitment process is accessible to all. If you need the application form in an alternative format or you would like to know more about our recruitment process, please email resourcingteam@laingorourke.com
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