IT Team Assistant

Based: Dartford

We're looking for a Team Assistant to join our Group IT function, helping to keep a large and fast-moving team organised, connected and running smoothly. You'll provide support across a range of team activities, from coordinating meetings and events to managing key information, actions and priorities, while also working closely with the IT Senior Leadership Team.

It's a varied role where you'll build relationships across Group IT and the wider business, take ownership of day-to-day coordination and help create effective ways of working across the team. 

What you'll be doing

• Providing day-to-day administrative and coordination support across the Group IT team.
• Coordinating meetings, planning sessions, workshops and team activities.
• Managing diaries and helping coordinate priorities across multiple stakeholders and time zones.
• Preparing agendas and meeting materials, capturing actions and helping to keep these on track.
• Supporting the IT Senior Leadership Team with key meetings and activities.
• Coordinating domestic and international travel, accommodation, itineraries and expenses.
• Organising team events, engagement activities, offsites and stakeholder visits.
• Maintaining key team documentation, calendars and shared information.
• Acting as a central point of coordination and building strong relationships with colleagues and stakeholders across the business.
• Handling sensitive and confidential information professionally.
• Using Microsoft 365, Teams, Copilot and other digital tools to improve coordination and ways of working. 

What we're looking for

• Strong organisational and prioritisation skills, with the ability to manage multiple demands in a busy environment.
• Previous experience in a Team Assistant, team support, coordinator or similar role.
• Confidence communicating and building relationships with people at different levels across a business.
• A proactive approach with the confidence to take ownership and keep activities moving.
• Strong Microsoft 365 skills and an interest in using tools such as Copilot and AI to improve ways of working.
• Experience coordinating meetings, diaries, travel or events.
• Strong written and verbal communication skills.
• Excellent attention to detail and follow-through.
• A discreet, adaptable and calm approach when priorities change or sensitive information is involved

Don't match all the criteria? We are open and always happy to hear from people with transferable skill sets and a commitment to learning.

About us:
We are an international engineering and construction company delivering state-of-the-art infrastructure and buildings projects for clients in the UK, Middle East and Australia.

Certainty, reliability, quality – this is what our clients want. And at Laing O'Rourke, we have more than 150 years of experience delivering it. Laing O'Rourke's story is one of energy, passion, ambition, people and teamwork. We harness the power of our experience, stretching back over a century and a half to deliver certainty for our clients.

As part of the Disability Confident scheme, we would like to enable access to candidates with long term health conditions and disabilities through the ‘Offer an interview scheme'. This supports applicants that meet the essential criteria by offering an interview for the advertised position. Please let us know prior to interview what adjustments are required as well as discussing how we can support you in the workplace.

We want to ensure our recruitment process is accessible to all. If you need the application form in an alternative format or you would like to know more about our recruitment process, please email resourcingteam@laingorourke.com

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