Legal Team Assistant

This role does not offer visa sponsorship

Due to the nature of this role, we are looking for someone who can commit to working in the Dartford office Monday-Friday 

About the Role:
We are looking for a proactive and motivated Legal Team Assistant to join our busy in-house Legal Team of over 30 lawyers at Laing O'Rourke. As the team continues to grow, this role is ideal for someone who thrives in a fast-paced environment, takes initiative, and can hit the ground running. You'll play a key part in ensuring the smooth running of the team by providing high-quality administrative support. Professionalism and discretion are essential, as you'll be trusted with handling sensitive and confidential information on a daily basis. This is a varied role where no two days are the same. You'll work with colleagues across the team, adapting to different needs and personalities, so a collaborative mindset and willingness to help are vital. We're looking for someone who is people-focused, adaptable, and brings a positive, can-do attitude to every challenge.

Responsibilities:

• Provide administrative and legal support to a 35-person team across Corporate, Resilience, Legal C&M Teams
• Provide light touch diary management to the Legal SLT Team
• Handle invoices, and legal document preparation (contracts, redactions, briefs, reports, and presentations)
• Maintain case files and legal research subscriptions (iManage, PLC, BusyLamp, Westlaw)
• Manage Legal Systems, such as Busylamp, Carpe Diem etc – pull reports and analyse data
• Liaise with clients, courts, panel law firms and third parties, ensuring professional communication
• Organise team events, office supplies, and administrative support for smooth operations
• Manage mostly domestic and some global travel arrangements, flights, trains, accommodation, transfers, and meal arrangements
• Manage monthly expenses and invoices, ensuring timely processing and accurate recordkeeping, while ensuring cost efficiency

Ideal Candidate:

• A proactive self starter who takes initiative and gets things done without needing to be asked

• Confident, approachable, and people-focused – a natural “go to” person for the team

• Experienced in providing high-level administrative or PA support, with proven ability to work closely with stakeholders

• Ideally has worked in a legal environment or another highly confidential industry

• Highly organised with strong attention to detail, able to juggle multiple priorities

• Positive, bubbly, and communicative – someone who builds great relationships and represents the team with energy and enthusiasm

Don't match all the criteria? We are open to, and always happy to hear from people with transferable skill sets and a commitment to learning

About us:

We are an international engineering and construction company delivering state-of-the-art infrastructure and buildings projects for clients in the UK, Middle East and Australia.

Certainty, reliability, quality – this is what our clients want. And at Laing O'Rourke, we have more than 150 years of experience delivering it. Laing O'Rourke's story is one of energy, passion, ambition, people and teamwork. We harness the power of our experience, stretching back over a century and a half to deliver certainty for our clients.

As part of the Disability Confident scheme, we would like to enable access to candidates with long term health conditions and disabilities through the ‘Offer an interview scheme'. This supports applicants that meet the essential criteria by offering an interview for the advertised position. Please let us know prior to interview what adjustments are required as well as discussing how we can support you in the workplace.

We want to ensure our recruitment process is accessible to all. If you need the application form in an alternative format or you would like to know more about our recruitment process, please email resourcingteam@laingorourke.com

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